Join Our Team

The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a strong community of students, scholars, practitioners, and staff.

The Experiential Learning Specialist reports to the Director of Student Services.

Departmental responsibilities

• Supports the mission of The Media School by overseeing and delivering key experiential learning opportunities that develop and strengthen Media School students' career competencies and academic success.
• Coordinates the administrative aspects of The Media School's travel programs, comprising an average of 10 domestic and international trips each year. Travel opportunities for Media School students include courses with a travel component, career treks, professional conferences, and academic competitions.
• Develops and implements, in coordination with the student services team, a variety of impactful and relevant events for undergraduates in The Media School. Events include Welcome Week initiatives, Care Week activities, and one-time events developed in response to current needs.
• Coordinates and communicates with a variety of internal and external stakeholders, including faculty, students, alumni, industry contacts, vendors, etc. to implement meaningful programs in line with the school's mission.
• Establishes and uses a variety of systems and tools to ensure all programming details are carefully tracked and deadlines are met.
• Coordinates with the school's communication team to promote programming.
• Coordinating with the advancement team to use alumni contacts when planning student travel, helping to cultivate those alumni relationships on behalf of the school.
• Collects and analyzes data to assess programming based on school and team goals.
• Ensures compliance with related IU policy and procedures.

General responsibilities

• Develops and implements programs and initiatives geared at enhancing and reinforcing the academic engagement and experiential learning capacity of the student experience. Projects programming outcomes at the program, department/division, or campus level.
• Interfaces directly with students, attending student programming events and gathering satisfaction feedback from student participants to implement into future student programming initiatives and objectives.
• Collaborates with staff in own department and other departments, as well as academic and campus leaders, on shared student programming goals, often coordinating funding to sponsor student programs.
• Measures and evaluates effectiveness of student programs against projected outcomes; regularly prepares reports on impact to students and budget and may present to stakeholders on effectiveness and to secure funding for initiatives moving forward.
• Serves on committees and performs student programming research across the field of higher education and at peer institutions to identify and recommend best practices.
• Plans and coordinates communications for student programming initiatives to ensure student participation and inclusion.
• May provide guidance to other Student Programming Specialists; makes process recommendations to manager for improved delivery of service.

Current IU employee application

Non-IU employee application

The Media School at Indiana University (IU) is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a strong community of students, scholars, practitioners, and staff.

The Financial Administration Specialist position reports to the Director of Finance and is part of a four-person finance team. This position is only available to current IU employees.

Departmental responsibilities

• Provides support to team members in navigating financial transaction processes, making corrections, and interpreting policy.
• Approves specific financial transactions.
• Ensures Media School SOPs are accurate and consistent with school, campus, and university policy.
• Seeks opportunities to improve processes to ensure accuracy and efficiency.
• Processes a series of financial transactions including requisitions, accounting entries, and IU Foundation reimbursement requests.
• Processes eDocs related to employment activities including hires, renewals, and terminations.
• Processes non-employee travel reimbursement requests and assists faculty and staff with travel and out-of-pocket expense reimbursements as needed.
• Generates financial reports and creates dashboards as needed.
• Drafts preliminary budgets for various operational areas, researching past transactions and working with the appropriate faculty and staff to forecast future costs.
• Develops reporting systems for faculty, units, and operational areas (including centers and administrative units)
• Assists the director of finance with budget construction process.
• Assist the director of finance with year-end close process.
• Performs monthly and biweekly payroll audits and works with the payroll processors to address any discrepancies.
• Performs P-card reconciliation.
• Reconciles monthly statements for IU and IU Foundation accounts, investigates any discrepancies, and takes corrective action.

General responsibilities

• Using knowledge and application of accepted procedures and standards, performs financial and administrative tasks related to managing the daily and long-term financial and/or administrative operations of an organizational unit or an academic, research, and teaching department within a school or college.
• Makes recommendations on policies and guidelines for division/department activities.
• Monitors expenditures and statement of accounts to ensure regulatory compliance and fiscal integrity.
• Manages general appropriation, endowment, federal and non-federal grants and contracts, and gift funds.
• Develops, plans, and makes recommendations on special projects, which may include space allocations, staffing, equipment purchases, and long-range plans.
• Prepares operating and project budget drafts independently and/or in coordination with other finance staff.
• Regularly explains financial concepts to non-financial employees.
• Monitors division/departmental budgets and resolves or recommends resolutions for any significant deviations from approved budgets.
• May conduct a variety of human resources activities including employment, labor relations, benefits, training, and classification for unit/department.

Current IU employee application

The Black Film Center and Archive (BFCA) is a unique and vibrant entity housed under The Media School. Established in 1981, the BFCA was the first and remains the only archival repository in the world solely dedicated to collecting, preserving, and making available historically and culturally significant films by and about Black people. The BFCA promotes Black film scholarship and serves as an open resource for scholars, researchers, students, and the public; showcases creative film activity by independent and mainstream Black filmmakers; hosts dynamic programming that includes film screenings, lectures, and commemorations; undertakes and supports research on the history, impact, theory, and aesthetics of Black film traditions.

This position reports to the director of the BFCA.

Departmental responsibilities

• Manages the staff and day-to-day operations of the BFCA, implementing the vision and direction of the director.
• Actively seeks out IU and external grant opportunities, and coordinates with IU resources to pursue funding opportunities.
• Ensures compliance with IU procedures, as well as those of the granting entities, when grants are acquired, taking the lead on reports and other communication.
• Assists with BFCA programming, including film screenings, guest scholar and filmmaker visits, and campus or community events.
• Assists with coordinating communication and outreach, including drafting social media posts, communicating with collaborators, and hosting tours.
• Serves as the direct supervisor for the 4 full-time staff in addition to some hourly staff.
• Supports non-grant fundraising efforts including donor communication and relationship cultivation.

General responsibilities

• Plans, directs and implements programs or events, including the creation of materials to support these events.
• Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
• Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
• Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
• Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
• Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
• Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience.

Current IU employee application

Non-IU employee application

The Media School at Indiana University is built on a decades-long tradition of journalism, film, media, and communication at one of the nation's premier public universities. Our programs focus on teaching, researching, and creating media from academic, creative, and professional perspectives. The Media School is committed to building and supporting a strong community of students, scholars, practitioners, and staff.

The Assistant Dean of External Partnerships position reports to the Dean of The Media School.

Departmental responsibilities

• Pursues and establishes relationships and activities that would bolster and elevate The Media School's academic and professional profile.
• Collaborates with the school's dean, faculty, and staff to understand existing relationships and create new opportunities for expanding The Media School's reach and awareness.
• Manages and supports activities related to external funding for special project campaigns by identifying prospective corporate partners; developing, refining, and implementing cultivation plans; and developing, refining, and executing solicitation plans in coordination with The Media School advancement office and school leadership.
• Authors, develops, and manages a comprehensive program for expanding partnership outreach across industry and academia.
• Fosters relationship-building and connects proper faculty and staff to potential partners as needed in coordination with The Media School advancement office and school leadership.
• Prepares and regularly presents reports to support the identification and development of new external partnerships; modifies plans as appropriate and maintains related records as required, in coordination with The Media School advancement office and school leadership.
• Researches and analyzes academic and industry trends to identify high-profile prospective partners; establishes and tracks key performance indicators to assess the impact of external partnerships on Media School rankings, profile, and visibility.

General responsibilities

• Develops and implements targeted strategies for identification, cultivation, solicitation, and activation of significant-value, mutually beneficial partnerships with corporations that will assist the university in meeting its long-term financial goals.
• Manages and supports activities related to external funding for special project campaigns by identifying prospective corporate partners; developing, refining, and implementing cultivation plans; and developing, refining, and executing solicitation plans.
• Authors, develops, and manages a comprehensive resource development program in order to expand and continue support from corporations and corporate foundations.
• Follows through with contracts for assigned prospects and refines cultivation and solicitation plans as needed to assure effectiveness.
• Acts as a resource for university Corporate Relations Consultants and works in coordination with IU units to set goals, timelines, budgets, and solicitation strategies for specific departmental goals and within budget parameters.
• Prepares and regularly presents reports to support cultivation, solicitation, and activation plans and related activities; modifies plans as appropriate and maintains related records as required.
• Researches and identifies prospective sponsors and provides stewardship for partners by assuring regular contact as needed to maintain and build relationships between sponsors and IU.
• Recruits, enlists, and trains volunteers and volunteer leaders to assist in cultivation and solicitation activities as appropriate.
• Researches and analyzes national and geographic data to identify prospective partners by gathering and effectively utilizing information from internal and external systems; rating area prospects to identify funding potential; requesting prospect assignments through the Prospect Management (PMP) System; and employing other methodologies, as appropriate.
• Researches industry trends; makes and implements process and policy recommendations to supervisor for improved operational efficiency.
• Establishes and implements procedures necessary for acknowledging corporate revenue streams.

Current IU employee application

Non-IU employee application