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Staff positions

Department specific responsibilities

  • Reports to the Director of Finance.
  • Holds primary responsibility for accounting transactions within The Media School and serves as a resource for faculty and staff on financial, purchasing, payroll, and travel transactions to ensure compliance with university policies and procedures.
  • Collaborates as part of a four-person team to support the business operation of all aspects of The Media School.
  • Exercises confidentiality, tact, and diplomacy in all activities.
  • Develops, monitors, and oversees financial databases.
  • Audits the school's scholarship and fellowship awards.
  • Reconciles monthly statements for IU and IU Foundation accounts, investigates any discrepancies, and takes corrective action.

General responsibilities

  • With minimal supervision, performs financial and administrative tasks related to processing financial or other administrative records.
  • Takes on more complex assignments and provides guidance to lower-level Financial Administration Coordinators.
  • Maintains records of financial transactions, compiles data, and prepares reports. May oversee the processing of documents into the university's central information systems (Travel, KFS, HRMS, etc.).
    Investigates and resolves discrepancies that require more advanced knowledge and experience; following policies and procedures, recommends audits.
  • Assists in designing, documenting, and implementing processes.
  • Processes payroll and verifies accuracy of payroll information. Verifies accuracy of adjustments to payroll including supplements and garnishments.
  • Monitors financial accounts and ensures timely payments are made to payees.
  • Responds to inquiries regarding financial and/or personnel policies and procedures; takes the lead on the most complex cases within their scope of work.
  • Serves as liaison to department and/or other university divisions.
Current IU employee application
Non-IU employee application

This position reports to the Dean and Associate Dean of Academic Affairs.

Department specific responsibilities

  • Provides broad and high-level administrative support to The Media School's Dean and Associate Dean of Academic Affairs, ensuring efficient operations and promoting a tone of professionalism.
  • Facilitates communication between deans and faculty, individually and as a group, regarding projects, committee work, faculty meetings, and events.
  • Provides meeting support by building agendas and slide decks, taking minutes or keeping informal notes.
  • Provides administrative support for faculty searches, including coordinating with Vice Provost for Faculty and Academic Affairs (VPAA) to follow all campus approval processes for recruitment and hiring.
  • Coordinates hospitality and professional travel for deans and coordinates logistics related to some Media School visitors.
  • Assists with the annual tenure and promotion process, from committee formation to the coordination of application materials.
  • Drafts or edits correspondence and reports as needed.
  • Responds to and addresses changing business needs.

General responsibilities

  • Provides administrative support to executives, exercising confidentiality, tact and diplomacy.
  • Utilizes business software applications to prepare correspondence, reports, presentations, agendas, minutes, etc.
  • Receives, screens, and directs incoming calls, visitors, mail, and email promptly, courteously, and accurately.
  • Manages executive's calendar, meetings, travel, correspondence, and budget.
  • Acts as informal resource for colleagues with less experience; responds to more complex or escalated inquiries
  • Identifies, enhances, and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided.
Current IU employee application
Non-IU employee application

The Black Film Center and Archive, a center within The Media School, was established in 1981 as the first archival repository dedicated to collecting, preserving, and making available historically and culturally significant films by and about Black people. The BFCA's primary objectives are to promote scholarship on Black film and to serve as an open resource for scholars, researchers, students, and the public; to encourage creative film activity by independent and mainstream Black filmmakers; and to undertake and support research on the history, impact, theory, and aesthetics of Black film traditions. This position reports to the director of the BFCA.

Department specific responsibilities
  • Manages the staff and day-to-day operations of the BFCA, implementing the vision and direction of the director.
  • Actively seeks out IU and external grant opportunities, and coordinates with IU resources to pursue funding opportunities.
  • Ensures compliance with IU procedures, as well as those of the granting entities, when grants are acquired, taking the lead on reports and other communication.
  • Assists with BFCA programming, including film screenings, guest scholar and filmmaker visits, and campus or community events.
  • Assists with coordinating communication and outreach, including drafting social media posts, communicating with collaborators, and hosting tours.
  • Serves as the direct supervisor for the 4 full-time staff in addition to some hourly staff.
  • Supports non-grant fundraising efforts including donor communication and relationship cultivation.
General responsibilities
  • Plans, directs and implements programs or events, including the creation of materials to support these events.
  • Provides staff communications and serves as liaison to program participants, collaborators in other units, community partners, vendors and the public; approves staff purchase requests; arranges staff travel, accommodations, and research activities.
  • Provides mechanisms, training, and advice on a variety of issues such as budget management software and advanced strategies for timely spending of grant funds. May be responsible for meeting revenue targets.
  • Recruits, trains, directs, schedules, and evaluates faculty and staff partners, students and volunteers. Mentors, serves as a resource and provides guidance to team staff members as needed.
  • Researches available grants and works closely with managers to identify funding needs and potential sources, creates grant proposals that further advance support of the program and program participants; May be responsible for meeting revenue targets.
  • Constructs and administers program budgets and approves spending. Tracks progress on deliverables, analyzes data on projected spending and prepares reports for higher management and funding sources.
  • Keeps abreast of best practices to recommend policies and procedures that deliver a quality program experience

Current IU employee application 

Non-IU employee application

Learn more about The Media School

Read our governance document