Preamble
This Constitution of the Indiana University Media School Alumni Association (hereinafter referred to as the “Association”) reflects the Constitution as amended through Oct. 23, 2004.
This Constitution of the Indiana University Media School Alumni Association (hereinafter referred to as the “Association”) reflects the Constitution as amended through Oct. 23, 2004.
Section 1. The Association, as defined in the Preamble, consists of dues paying graduates, former students, and friends of the Indiana University Media School (hereinafter referred to as the “School”). The Association will be organized as a constituent society under the Bylaws and Articles of Incorporation of the national Indiana University Alumni Association, Inc., an Indiana not-for-profit corporation (hereinafter referred to as the “IUAA”).
Section 2. The term “Board” shall refer to the Board of Directors of the Association. The Board will be elected or appointed according to the procedures set forth either in this Constitution or in any bylaws to this Constitution that may be adopted by the Association.
Section 3. The term “Director” shall refer to a member of the Board for the Association.
Section 4. The term “Officers” shall refer to the President, Vice President, Secretary/Treasurer, Past President, and Executive Council Representative of the Association.
Section 5. The term “IUAA Executive Council” shall refer to the elected officers and council members who establish policies for the IUAA.
Section 1. Name. The name of this organization shall be the Indiana University Media School Alumni Association.
Section 2.Purpose. The Association’s mission is to support the School in its continued pursuit of excellence by enhancing the academic experience for students and strengthening relationships with alumni. To support those endeavors, members pledge their service to: advise the dean and school administrators on developments in their fields that can be used to shape curriculum; create and provide effective programming for alumni, including awards to recognize achievement in their fields; mentor students and assist with the School’s recruitment efforts; and to further the social and charitable interests of the School and its graduates.
Section 3.Location. The principal office of the Association shall be in The Media School, Franklin Hall, 601 East Kirkwood Ave., Bloomington, Indiana 47405-1223.
Section 4. Fiscal Year. The fiscal year of the Association shall be the same as the fiscal year of the IUAA, which is July 1 through June 30.
Section 5.General Meetings and Notice. The Board will hold no fewer than two (2) general meetings each year. The President, accompanying 30 days prior notice to the Directors, will designate the time, date and location for any general meeting.
Section 6. Dues. Dues shall cover membership in both the IUAA and the Association. The IUAA Board of Managers has the sole authority for determining the dues structure.
Section 1. Eligibility.
Any dues paying member of the Association shall be eligible to serve on the Board. The Board shall consist of:
Section 2. Board.
All affairs of the Association shall be conducted by a Board consisting of the following:
Section 3. Term of Office.
Each Director is elected to a three-year term on the Board. Directors are recommended by the Nominating Committee and are elected by a majority vote of the quorum. In the event that a Director cannot complete his or her term, the Board may select a successor to complete the balance of the term, or the Board may select a successor to a new term. Directors may serve consecutive terms; however, directors can serve no more than two consecutive three-year terms or elected officer.
Section 4. Responsibilities.
The Board is empowered to transact business on behalf of the Association. The Board will advise the IUAA Executive Council (“Council”) through its appointed member to that Council about matters pertaining to the Association.
Section 1. Eligibility. Any active member of the Association shall be eligible to hold any office.
Section 2. Officers. The Officers shall consist of a President, Vice President, Secretary/Treasurer, Past President, and Executive Council Representative.
Section 3. Term of Office. The President, Vice President and Secretary/Treasurer shall serve a two-year term or until his or her successor is elected and qualified. The Executive Council Representative is elected to a three-year term. Officers are elected by a majority vote of the quorum. In the event an officer leaves the Board before filling or completing his or her term, the Board shall appoint a replacement from its current membership to complete the term. The member chosen to fill the vacant post will remain eligible to serve an additional two-year term after completing the unfilled term.
Section 4. Responsibilities. The responsibilities of the Officers are those usually associated with their respective offices.
Section 1. Nominating Committee. A Nominating Committee of the Board shall name candidates for Directors and Officers, and is chaired by the Past President. Each year the President, with the consent of the Board, shall appoint a Nominating Committee to consist of not fewer than three (3) nor more than five (5) members of the Board. The Nominating Committee will present a slate of candidates for consideration to the Board.
Section 2. Elections. Elections for Directors may be conducted during any of the general business meetings of the Association. Officers shall be elected during the fall meeting of the Board. Those elected shall take office at the conclusion of the meeting.
Section 3. Quorum. Two-thirds (2/3) of the voting members of the Board shall constitute a quorum at any meeting of the Association. A majority vote of the quorum shall be sufficient to approve any action coming before the Association.
Section 4. Proxy. In the event a Director wishes to vote on a matter before the Association and is unable to attend the business meeting, he or she may present his or her vote by proxy to any Officer prior to the meeting. The vote will be counted in the final tally on voting matters.
Section 5. Voting by Electronic Means. Any action that may be taken at a regular Board meeting may be taken without a meeting if a majority of Board members consent in writing. Such consent may be in electronic form and shall have the same force and effect as at a regularly called meeting of the Board.
Section 1. Rules of Order. The rules of parliamentary procedure in Robert’s Rules of Order shall be the authority of all meetings of the Association in all cases in which such rules are applicable, and in which they are not inconsistent with this Constitution.
Section 2. Amendments. This Constitution may be amended by a majority vote of the quorum.
Section 3. Bylaws. The Association may adopt bylaws by a majority vote of the quorum. Any bylaw may be amended or repealed by passing a bylaw to that effect.
Section 4. Prohibitive Activities. The Association shall not engage in any political campaign activities, nor shall it engage in any impermissible lobbying activities as defined either under the terms of Section 501 (c) (3) of the Internal Revenue Code or the regulations promulgated thereunder, or in any other activities that may endanger the tax-exempt status the Indiana University Alumni Association enjoys under both the laws of the State of Indiana and the laws of the federal government that govern not-for-profit corporations.
Section 5. Adoption. This document shall be in full force and effect after adoption by a majority vote of the quorum.